Complaints and Appeals

Complaints and Appeals Procedure

Complaints

Complaints relating to any of the VCA’s services, activities or personnel are to be sent to the Head of Central Quality, accompanied by a suitable statement giving the grounds for the complaint, as well as any supporting evidence.

By email – complaints@vca.gov.uk (marked for the Head of central Quality)

By post –

The Head of Central Quality
Vehicle Certification Agency
No 1, The Eastgate Office Centre
Eastgate Road
Bristol.
BS5 6XX

The VCA aims to acknowledge complaints within 5 working days.

Once an investigation has been completed, a formal response will be sent to the complainant, normally within 28 working days from receipt of the complaint. Further information is available giving an overview of the complaints process, including the escalation process.

Appeals

Appeals regarding a decision made by the VCA will normally only be considered if received within 10 working days from the date of the decision appealed against. Your appeal should be accompanied by a  suitable statement giving the grounds for the appeal, as well as providing any supporting evidence.

By email – complaints@vca.gov.uk (marked for the Head of central Quality)

By post –

The Head of Central Quality
Vehicle Certification Agency
No 1, The Eastgate Office Centre
Eastgate Road
Bristol.
BS5 6XX

Following the receipt of an appeal, the Head of Central Quality will give it initial consideration. If the appeal is to be upheld following this initial review the appellant will be notified, otherwise the appellant will be informed that an appeals panel is to be convened.

Members of the appeals panel will be independent from the work area to which the appeal concerns, and the appellant will be notified as soon as possible of the panel’s decision, normally within 28 working days from receipt of the appeal.

The outcome of the appeals panel is final.

Note: The appeals process does not include appeals relating to the outcome of a complaint, see the complaints escalation process above

If you are unhappy with the way the VCA has handled your request under either Freedom of Information (FOI) or the Environmental Information Regulation (EIR) or with the decisions made in relation to your request, you may request an internal review. Further information is available giving an overview of the Internal Review process.